Reports and payroll
Leave data, ready for payroll
Reports show leave usage, accumulated leave and its monetary value. The payroll export puts the period's leave into a file your payroll software can read; payroll itself is still calculated in your own software.
- CSV and XLSX payroll file
- SGK missing-day code suggestions
- Accrued leave liability report
Company leave overview
The overview shows the company's leave situation on one screen.
- Active employees, requests awaiting approval and people on leave today
- Total remaining annual leave across the company
- Approved leave starting in the coming days
Accrued leave liability
Calculates the gross pay value of unused annual leave for each employee. Use it when setting aside a provision in your accounts.
- Basis: remaining days × (monthly gross pay / 30), as at the date you choose
- Employees without a salary on record are listed in days and left out of the money totals
- Because it contains salaries, only the company owner and HR manager can open it
Reports that help you plan
Usage and balance reports help you get leave taken in good time and plan your teams.
- Leave usage: days taken in a period by department and leave type
- Leave to be scheduled: employees whose remaining annual leave exceeds a threshold you set
- Entitlement anniversaries: employees about to earn new leave
- Time off in lieu: remaining time, time about to expire and time that expired in the period
Payroll export
Approved and taken leave in the payroll period is clipped to the period, recounted and downloaded as one file. The period follows your company setting: calendar month or the 26th to the 25th.
- Excel (XLSX) or a semicolon-separated CSV that opens directly in Excel
- Personnel number, department, leave type, dates within the period, day count and paid/unpaid status
- An SGK missing-day code suggestion on each row, to be confirmed by your payroll specialist
- The same file is also available through the integration API
How it works
- 1
Choose the payroll period
Pick the month and year; the period follows the payroll period type in your company settings.
- 2
Download the file
Download it as XLSX or CSV; leave arrives clipped to the period and recounted.
- 3
Import it into your payroll software
Load the file into your payroll software. Your payroll specialist confirms the missing-day codes, and your software calculates payroll.
Frequently asked questions
Does İzin360 calculate payroll?
No. İzin360 prepares leave data for payroll: it gives you the period's leave, day counts, paid/unpaid status and an SGK missing-day code suggestion in one file. Pay, deductions and contributions are calculated in your payroll software.
Is the SGK missing-day code final?
No, it is a suggestion. The code suggested for each leave type should be checked and confirmed by your payroll specialist.
What if our payroll period runs from the 26th to the 25th?
In company settings you choose either the calendar month or the 26th to the 25th as your payroll period. The payroll file and reports follow that period; leave that spans the period boundary is counted only for the days inside it.
How is the accrued leave liability calculated?
Each employee's remaining annual leave days are multiplied by their daily pay, which is monthly gross pay divided by 30 (the basis in Labour Law art. 59). Employees without a salary on record are shown in days only. Because the report contains salaries, only the company owner and HR manager can open it.
What personal data does the payroll file contain?
Personnel number, full name, department and leave details; when HR downloads it, the file may also include the national ID number. Every export is recorded. Use the file only for payroll and store it securely.
Try it with your own data
Try it free for 30 days; no card needed. Request a demo if you have questions.