For line managers
Quick approvals, a clear team plan
Requests reach you with balance and overlap warnings; check the team calendar and decide in a few clicks. When you're away, your approvals go to your delegate.
Sound familiar?
Requests without context
Before approving a request, you have to ask separately how much leave the employee has left and who else in the team is away.
Gaps in the team
If overlapping leave in the same week goes unnoticed, the team ends up short-staffed on busy days.
Approvals stuck while you're away
When you're on leave or busy, requests wait and employees can't confirm their plans.
With İzin360
An approval inbox with warnings
Requests awaiting your approval are sorted by leave start date. You see the same warnings the employee saw when submitting.
- A warning when a request exceeds the balance
- Who else in the team is away on the same dates, against the set threshold
- Select several requests to approve them together or reject them with one shared reason
- Rejection reasons go to the employee and into the request history
Plan with the team calendar
See who is away and when, requests awaiting approval, public holidays and half-day eves in one calendar.
- Monthly and two-week views
- Half days are shown as morning or afternoon
- Subscribe to your team's approved leave by URL in Google Calendar, Outlook or Apple Calendar
Work keeps moving while you're away
Before your leave, choose a delegate and a date range; during that period, approval steps assigned to you go to your delegate.
- End a delegation early at any time
- Approvals left unanswered for the set period trigger a reminder or move to the next approval step
- Every request has a history: who acted, when and with what note
Notifications your way
New requests arrive in the app and by email. If you prefer, non-urgent notifications come once a day in a digest email.
- Turn in-app and email notifications on or off separately
- The daily digest email is optional
Sensitive details stay with the right people
For health-related leave such as sick leave, you and HR see the type for your direct reports; colleagues only see "On leave".
- Two-factor authentication is required to open health documents
- Calendar subscriptions show health-related leave without the type
Example flow
A day for a line manager
- 1
Morning: the daily digest
The line manager starts the day with a digest email of new requests. In the approval inbox, one request carries a warning that others in the team are away on the same dates.
- 2
Midday: the decision
The manager checks the team calendar, sees the team is already short that week and rejects the request with a reason. The employee sees the reason straight away and picks other dates. The manager selects the remaining requests and approves them together.
- 3
Evening: before their own leave
With their own leave coming up next week, the manager names a colleague as delegate. Requests that arrive during those dates go to the delegate, so the team isn't left waiting.
Key features
Leave requests and approvals
Employees request leave in a few steps; rules are checked before anything is sent, and managers and HR approve through a process that is fully on record.
Team calendar and iCal
The team calendar brings leave and holidays together in one view; with a personal iCal link, approved leave also appears in the calendar app you already use.
Privacy and security
Runs your KVKK processes inside the app and protects employee data with encryption, two-factor authentication and role-based access.
Frequently asked questions
What do I see before approving a request?
You see the requested dates, the number of days, the employee's note and any warnings raised when the request was made, such as a request exceeding the balance or others in the team being away on the same dates. Warnings don't block submission; the decision is yours.
What happens to approvals while I'm on leave?
On the Delegations page you choose a delegate and a date range; during that period, approval steps assigned to you go to your delegate. You can end a delegation early at any time. Approvals left unanswered for the set period are also escalated, with a reminder or a move to the next approval step, so requests aren't forgotten.
Can I see the type of sick leave in my team?
Yes, for your direct reports. Health-related leave types are visible only to the employee, their manager and HR; other colleagues only see "On leave" in the calendar. Two-factor authentication is required to open health documents.
Can I see my team's leave in my own calendar app?
Yes. When you create your personal calendar link, you can include your team's leave; approved leave for your direct reports and holidays then appears in your calendar. You add the link as a subscription by URL in Google Calendar, Outlook or Apple Calendar. The link is private to you, and you can renew or revoke it at any time.
Can the approval workflow be changed?
By default, the employee's line manager approves requests. Depending on your plan, HR can set up multi-step or parallel approval workflows.
Try it with your team
Use the approval inbox and team calendar with your own team during the free trial. No card needed.