For HR teams
Move leave out of spreadsheets and let the rules run themselves
İzin360 calculates annual leave entitlement under the Labour Law, records every balance movement and makes your KVKK obligations easier to track. You focus on the exceptions and on your people.
Sound familiar?
Spreadsheet errors that pile up
Service tiers, age rules and periods that don't count towards service are easy to get wrong by hand. Carried-over leave becomes impossible to trace over the years.
Chasing approvals and payroll data
Pending approvals need one reminder after another. At month end, the leave days for payroll are gathered from several sources.
KVKK duties and endless questions
Privacy notices, request deadlines and retention periods are tracked separately. "How many days do I have left, and why?" lands on HR every time.
With İzin360
Statutory rules applied automatically
Annual leave entitlement is calculated on each entitlement date from length of service, age and working conditions. Statutory leave types are built in.
- 14 / 20 / 26 days by length of service; at least 20 days for employees aged 18 or under and 50 or over
- 4 extra days for underground workers
- Periods that don't count towards service, such as unpaid leave, move the entitlement date
- Unused annual leave never expires; it carries over in full
Every balance explains itself
Each balance comes with a history of accruals, usage, refunds and adjustments. Employees see their own history on their own screen.
- Days awaiting approval are shown separately
- Opening balances are entered once when you move from another system
- Days from cancelled leave are refunded to the balance correctly
Bulk actions and entry on behalf
Import employees with an Excel or CSV template and enter late-reported sick notes on an employee's behalf. Delegation and escalation keep approvals moving.
- The import file is fully validated first, with errors listed row by row
- Bulk leave for a department or the whole company on the same dates (e.g. a bridge day)
- See every delegation in the company and end one early when needed
- Multi-step and parallel approval workflows depending on your plan
Reports and payroll files
Report on unused leave liability, leave usage and high balances that should be scheduled. Advanced reports and payroll export are available depending on your plan.
- CSV or XLSX payroll file with suggested SGK missing-day codes for your payroll specialist to confirm
- Entitlement anniversary and time off in lieu reports
- İzin360 doesn't calculate payroll; it prepares leave data for your payroll process
KVKK and accountability
Publish your employee privacy notice, collect read acknowledgements and track data subject requests against their deadlines.
- 30-day response deadline tracking for KVKK requests
- Retention periods, anonymisation and legal hold for former employees
- An audit log you can verify has not been altered (depending on your plan)
Example flow
A week for an HR specialist
- 1
Monday: a sick note
A sick note from the weekend reaches the HR specialist. They enter the leave on the employee's behalf with past dates and attach the note. The file is virus-scanned and stored encrypted; colleagues only see "On leave" in the calendar.
- 2
Wednesday: questions and requests
An employee asks about their balance, so the specialist shows them the history they can also see on their own screen. A new KVKK request waits in the list with its response deadline.
- 3
Month end: payroll
The specialist downloads the period's payroll file as XLSX and sends it to the payroll specialist, with missing-day code suggestions already included. They share the high balance report with managers to plan upcoming leave.
Key features
Annual leave and balances
Annual leave entitlement is granted automatically on each entitlement date based on service, age and underground-work rules; every balance movement appears in the ledger.
Leave requests and approvals
Employees request leave in a few steps; rules are checked before anything is sent, and managers and HR approve through a process that is fully on record.
Reports and payroll export
Turns leave data into reports for management and accounting, and exports leave for each payroll period to your payroll software.
Privacy and security
Runs your KVKK processes inside the app and protects employee data with encryption, two-factor authentication and role-based access.
Time off in lieu and arrangements
Tracks time off in lieu of overtime together with its validity, and records nursing leave and half-time work as arrangements based on the legal periods.
Frequently asked questions
How do we bring over the balances we keep in Excel?
You import employees in bulk from an Excel or CSV file using the downloadable template. The whole file is validated first and errors are shown row by row; nothing is imported while errors remain. You then enter carried-over annual leave as opening balances on each employee's page, and İzin360 calculates entitlements from then on.
Which rules does the annual leave calculation follow?
Article 53 of Labour Law No. 4857: 14 days for 1 to 5 years of service (5 years included), 20 days for more than 5 and less than 15 years, 26 days for 15 years or more, and at least 20 days for employees aged 18 or under and 50 or over. Underground workers get 4 more days. Periods that don't count towards service, such as unpaid leave, move the entitlement date (Art. 54/2).
Does İzin360 calculate payroll?
No. İzin360 doesn't calculate payroll; it prepares the period's leave data for your payroll specialist as a CSV or XLSX file. The SGK missing-day code in the file is a suggestion that your payroll specialist confirms. Payroll export is available depending on your plan.
How do we track KVKK requests?
Employees submit requests from within the app. Each request is listed with the date it was received and its response deadline of 30 days at the latest (KVKK Art. 13). Responses are recorded in writing, and a rejection requires a reason.
How can we see who changed what?
Every leave request keeps a history of who acted, when and with what note, and balance changes appear in the balance history. The audit log is kept in a way that lets you verify records have not been altered afterwards, and it can be exported as CSV. The audit log is available depending on your plan.
Try your HR process for free
No card needed. Import your employees with the template, enter opening balances and try your first leave request end to end.